If you’re planning an event, it can be easy to get slightly overwhelmed by all of the things you need to do. After all, if you miss a key aspect of planning, your event may not be a success.
Here’s how to make sure your event is a success:
Start planning
First, you need to consider the goals of your event. Are you aiming to raise money? Raise brand awareness? Or simply ensure that everyone has a good time? Now you need to make a checklist of all the things you’ll need to do. Don’t be surprised if you’re adding to this checklist as you’re crossing things out, but keeping all of the details in one place is a good idea. If you’re the digital type, consider using an online system like Google Docs or Trello.
Make your budget
Your budget should be very specific, and should include any opportunities for revenue like donations, ticket sales, or sponsorship. You’ll also need to work out your expenses, which include security, supplies, food, speakers, insurance, permits, and printing. Leave room in your budget for extra expenses, as these are guaranteed to come up.
Sell tickets
In order to sell enough tickets to make your event a success, you’ll need to have great marketing and publicity. This should start well before your event, so you can drum up enough interest to sell all your tickets. You’ll also need good online ticketing software so your guests won’t have any problems when they buy your tickets- the last thing you need is bad reviews before the event actually takes place.
Schedule your facilities
The site and location of your event are crucial for success. There’s more to selecting a site than simply finding out what rooms you can choose from. You’ll need to consider a variety of factors, including whether you want your event to be indoor or outdoor (or both), room capacity, elevators and ramps for people who have mobility issues, whether you’ll need a stage, podium, or any other equipment, and how many chairs and tables you’ll need.
Consider food and drinks
Food is one of the most memorable aspects of any event, and you’ll need to consider the type of food and drinks you’ll be serving. Keep in mind that some guests may not eat meat, may have allergies, or could have other dietary needs, so it’s important to have a wide variety.
You’ll need to consider the type of beverages you’re serving too. It’s often a good idea to avoid serving drinks in glass, as these will sometimes get dropped and glass can be dangerous (particularly if women take their heels off to dance).You’ll need to ensure that there are plenty of designated drivers or public transport so guests get home safe.
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